Employee Onboarding and Offboarding Automation
Automate joiner, mover, and leaver workflows across HR, IT, managers, and compliance.
The Fabrik helps Manchester and UK SMEs make joiner, mover and leaver work more consistent when onboarding and offboarding depend on email checklists and people remembering the next task. We map the actual lifecycle across HR, IT, managers, finance, equipment and access, then design controlled handoffs around the systems you use. This is not a promise to replace an HR platform or automate access without governance review. Current projects are shown from £5,000 ex VAT; scope is confirmed at discovery.
What This Fixes
Slow Starts
New starters wait for accounts, kit, access, training, or manager tasks before they can work properly.
Access Risk
Leavers can retain access longer than they should because offboarding is manual and fragmented.
No Audit Trail
HR and IT cannot easily show what happened, who approved it, and when each step completed.
What should a safe offboarding workflow check before access is removed?
It should start with agreed owners, systems, approvals and exception routes; the precise controls must be designed with your HR and security stakeholders. In practice that means knowing which accounts, equipment and permissions a leaver actually holds, who signs off each removal, and what happens when a case does not fit the standard path. We design and document that sequence with you rather than prescribing a one-size-fits-all policy.
How long does employee lifecycle automation take to implement?
The current guide shown for these projects is 4–10 weeks, but the real timeline depends on your systems, access model, approvals, exceptions and testing requirements. Discovery maps those dependencies first, so the plan reflects your organisation rather than a template. Where the request interface for starters and movers matters as much as the workflow itself, a focused Power Apps front end can sit alongside the automation.
What We Build
- Joiner, mover, and leaver process map.
- Power Automate task orchestration across HR, IT, managers, and finance.
- Approval rules for access, kit, and role changes.
- Teams, Outlook, SharePoint, Planner, Lists, and Entra-aware handoffs where appropriate.
- Compliance dashboard or audit log for lifecycle events.
What Changes
- Faster, more consistent onboarding.
- Clear offboarding steps that reduce access risk.
- Less manual chasing between HR, IT, and managers.
- A repeatable process that scales as the team grows.
Trusted with complex, time-sensitive work
Darren was fantastic. He was so easy to work with, always finding a path through tricky issues. He consistently made technical matters feel accessible. Darren delivered a complex and multi-layered project to a very tight time frame. He has supported really important developments for our organisation, and we are very grateful for his work, expertise and great approach.
EHRC staff
How It Works
Map the Lifecycle
We identify every task, owner, approval, system, exception, and compliance requirement.
Automate the Handoffs
We build flows that assign tasks, notify people, track status, and escalate when needed.
Launch With Controls
We test edge cases, document the process, and make sure HR and IT know how to operate it.
Useful Answers Before We Talk
Can this create Microsoft 365 accounts automatically?
It can be part of the design, depending on your tenant, licensing, governance, and security approach. We check the safe route before building.
Does this replace our HR system?
Usually no. It connects the lifecycle steps around your HR system so the right work happens after a starter, mover, or leaver event.
Is JML automation only for large companies?
No. Smaller teams often feel the pain more because onboarding and offboarding rely on the same few people remembering every step.
Want to See What This Could Fix?
Bring the current onboarding or offboarding checklist to a discovery call; we will map the handoffs, controls and likely dependencies.
Book Your Discovery Call